PRESCHOOL COORDINATOR'S MANUAL
MOST RECENT UPDATES: 8/28/23
- A COS Fall Data Entry video has been posted to our YouTube Channel.
- Updated Dates to Remember
- Added a sample COS family form to Section 7
- Added TSG's revised crosswalk to align with the ECS to Section 7
- Updated the preschool rates and income chart in Section 3
QUICK LINKS (Click to go directly to each section)
Section 1: Dates to Remember
Section 2: Preschool Program Contacts
Section 3: Regulations Related to Preschool
Section 4: Special Education Regulations
Section 5: Collaboration with Other Agencies
Section 6: Monitoring and Review
Section 7: Assessments
Section 8: Professional Development and Certification
Section 9: Governor's Office of Early Childhood / Head Start
Section 10: Family Service Resources
- UPDATED 8/23 OSEEL Annual Due Dates for Preschool 2023-24 (PDF)
- Preschool Coordinators - State List (Excel)
- UPDATED 7/23 Preschool Coordinators - Berea RTC Region (Word)
- Childhood Regional Training Centers (Word)
- Preschool Consultation Request (Fillable Word Doc)
- Early Childhood Mental Health Program (ECMHP) (Link)
- Early Childhood Services Access Guide (Link)
- First Steps (Link)
- Office for Children with Special Health Care Needs (OCSHCN) (Link)
- Division of Family Resource and Youth Services Centers (FRYSC) (Link)
- Locally-Designed Program Request Form (Word)
- UPDATED 1/23 KDE Preschool Administrative Resources (GMAP, COS) (Link)
- Preschool Program Annual Determination Process Video Support (YouTube Link)
- Public Preschool Enrollment Requirements (Link)
- UPDATED 6/23 State Funded Preschool Current Rates (PDF)
- Preschool Enrollment Count Disability Categories for Per Child Rate (PDF)
- UPDATED 3/23 Income Chart for 160% of Poverty (For 2023-2024) (Excel)
- Age Eligibility Requirement (Link)
- Household Income Verification Form (Word)
- 704 KAR 3:410. Preschool Education for Four-Year-Old Children (PDF)
- 702 KAR 3:250. Preschool Grant Allocation
- 704 KAR 3:015. Kentucky All STARS for Preschool Programs
- KRS 157.3175 Preschool Education Program
- KRS 157.318 - Network of Regional Training Centers (PDF)
- KRS 156.160 - Promulgation of administrative regulations by Kentucky Board of Education (Link)
- Facility Requirements for Preschool Programs (Word)
- Guidance for Developmentally Appropriate Practice for Worksheets, Test Sheets and Dittos (PDF)
- Clarification on Waiting Lists, Classroom Cap Size, Professional Development (PDF)
- Use of Physical Restraint and Seclusion in Public Schools (Link)
- CHFS Immunizations Branch (Link)
- State Vaccine Requirements from the National Vaccine Information Center (Link)
- School Health Forms (Link)
- Bus Driver and Driver Assistants (Link)
- National Highway Transportation Safety Administration: School Bus Safety (Link)
- Guideline for the Safe Transportation of Pre-School Age Children in School Buses (Link)
- UPDATED 9/23 Child and Adult Care Food Program (CACFP) Homepage (Link)
- Head Start Participation in the NSLP or CACF (PDF)
- Lunch Income Eligibility Guideline (Link)
- Substitute for Milk Policy (PDF)
- Kentucky Wage and Hour Laws (Link)
- Lead Teacher Breaks (PDF)
- Public Playground Safety Handbook (PDF)
- Administrative Regulations and Federal IDEA Regulations for Special Education (Link)
- Monitoring Documents (Link)
- Guidance on 707 KAR 1:350 - Placement Decisions, Class Size, Case Load for Resource Teachers (PDF)
- 707 KAR 1:320 - ARC Membership (PDF)
- Criteria for Identification of Developmental Delay (PDF)
- Special Education Forms: Eligibility Determination (Link)
- Special Education Forms: Due Process (Link)
- Developmental Delay Eligibility Determination Form (PDF)
- Speech or Language Impairment Determination Form (PDF)
- Kentucky Multi-Tiered System of Supports (MTSS) (Link)
- Referral for Multi-Disciplinary Evaluation Form (PDF)
- IEP Guidance and Documents (Link)
- Special Education Data Standards - IEP/PSP (PDF)
- Special Education Data Standards - Preschool (PDF)
- Decision Tree Tool (for reporting Least Restrictive Environment for children with IEPs) (Link)
- OSEP Clarification on LRE Requirements (PDF)
- Policy Statement on Inclusion of Children with Disabilities in Early Childhood Programs (PDF)
- IDEA Compliance Record Review Document (PDF)
- Early Childhood Resources for Families and Educators (Link)
- First Steps Transition: Part B Special Education Fact Sheet (PDF)
- First Steps Policy and Procedures: Transition (PDF)
- First Steps Notice of Transition (PDF)
- First Steps Notice of Referral to LEA and KDE (PDF)
- Referrals by IDEA Part C First Steps to IDEA Part B Preschool Programs (PDF)
- Disabilities Q&A (PDF)
- Approved Contractors List (PDF)
- Preschool Contract Guide and Application (Word)
- Spring Preschool Questions: Transition to Primary, Summer Programming for Preschoolers with Disabilities (PDF)
- Child Care Aware of Kentucky (Resources and Referral Network) (Link)
- Transition Resources to Support Transition to School from the Early Childhood Research and Development Initiative (Link)
- Kentucky Deaf Blind Project (Link)
- Special Education Data Standards (PDF)
- Indicator 7 Cheat Sheet (PDF)
- IDEA Compliance Record Review Document (PDF)
- Statewide Consolidated Monitoring (Link)
- KDE Monitoring Documents (Link)
- Environmental Rating Scale Institute (ERSI) (Link)
- ECERS Resources for Administrators (PDF)
- Caring for Our Children: National Health and Safety Performance Standards (CFOC) (Link)
- Consumer Product Safety Commission: Public Playground Safety Manual (Link)
- ADDED 8/23 Revised TSG Alignment of Objectives for Development of Learning with Kentucky's Early Childhood Standards (PDF)
- The Child Outcomes Summary (COS) Process (Link)
- COS Process Webcast from KDE (YouTube Link)
- ADDED 8/23 COS Sample Family Form (PDF)
- Assessment Tool and Training Modalities for Kentucky (PDF)
- Brigance: Kentucky's Common Kindergarten Screener (Link)
- Kindergarten Screen Frequently Asked Questions (PDF)
- Recommended Measures in Early Childhood Screening (PDF)
- Kentucky Center for Statistics (Link)
- Early Childhood Profiles from the Kentucky Center for Statistics (Link)
- RTI Preschool and Intervention Tab (PDF)
- Education Professional Standards Board (Link)
- Preschool Lead Teacher Compliance Guidance (Word)
- 16 KAR 2:040 - Interdisciplinary Early Childhood Education, Birth to Primary (Link)
- 16 KAR 2:140 - Probationary Certificate for Teachers of Children, Birth to Primary (Link)
- 704 KAR 3:420 - Preschool Associate Teachers (Link)
- New Teacher Orientation Training Manual (Docx)
- Kentucky Paraeducator Requirements (Link)
- Interdisciplinary Early Childhood Education (IECE) Certificate Brochure (Word)
- IECE Probationary Teacher Orientation Training and Professional Development Documentation Form (PDF)
- Probationary IECE Certification and Option 6 University-Based Alternative Route to Certification (Word)
- Educator Tuition Assistance Opportunities (Link)
- Interdisciplinary Early Childhood Education MAT Program (Link)
- Preschool Guidance: Professional Growth & Effectiveness System (PGES) (PDF)
- School Readiness in Kentucky (PDF)
- "Is Your Child Ready" School Readiness Brochure (PDF)
- Governor's Office of Early Childhood (Link)
- Head Start State Collaboration (Link)
- UPDATED 8/23 Head Start Full Utilization (Link)
- UPDATED 8/23 Certificate of Head Start Full Utilization (Word)
- Local Head Start Memorandum of Agreement (Word)
- Kentucky All-STARS Provider Information (Link)
- KICCS Provider Portal (Link)
- Strengthening Families (Link)
- Kentucky Early Childhood Standards (Link)
- Community Early Childhood Councils (CECC) (Link)
- HB 706 - Advisory Councils: Community Early Childhood Councils (PDF)